Administrative Assistant

Employer Name: SHIN WOO MANAGEMENT INC. (D.B.A MarketVan)

MarketVan, operated by SHIN WOO MANAGEMENT INC., is a Canadian e-commerce platform specializing in Asian groceries, fresh produce, household products and lifestyle essentials. To support its expansion into the Okanagan, MarketVan operates a regional office in Vernon and is developing its e-commerce services across Vernon, Kelowna and surrounding communities.

We are looking for a detail-oriented Administrative Assistant to support management and keep day-to-day office activities organized at our Vernon location.

Position: Administrative Assistant (NOC 13110)

Terms of Employment: Full-time, Permanent

Wage: $27.00 – $29.00 per hour (Depending on relevant experience)

Position Available: 1

Working Hours: 30 hours per week

Starting Date of Employment: As Soon As Possible

Benefits: 4 % vacation pay or 10 business days of paid vacation

Work Location: Suite F-3105 31 Avenue, Vernon, BC V1T 2G9

Job Duties:

·         Coordinate day-to-day office administrative activities and maintain office procedures in support of management at the Vernon location;

·         Prepare, format, and proofread professional correspondence, billing documents, operational reports and internal administrative forms;

·         Oversee incoming communications across phone and email channels, relaying key updates to management, suppliers and external partners;

·         Prepare and maintain administrative records relating to e-commerce orders, supplier correspondence and invoices;

·         Schedule and confirm management appointments and supplier meetings, prepare meeting materials, and record and distribute meeting minutes;

·         Set up and maintain organized electronic and paper filing systems for company records, contracts and supplier invoices;

·         Order office supplies, maintain office supply inventories and arrange routine office maintenance and vendor services;

·         Compile order and supplier information and prepare routine administrative summaries and status reports for management.

Qualifications:

·         Completion of secondary school is required. A certificate or diploma in office or business administration is an asset;

·         1 to 2 years of experience in office administration, clerical work or administrative support is required;

·         Proficiency in Microsoft Office applications and electronic record-keeping systems;

·         Strong English communication, organizational, multitasking and attention to detail skills.

How to apply

Please send your resume and cover letter by E-mail to Jun-young Bok at shinwoomanagement@gmail.com with the subject line of: Full-time Administrative Assistant at MarketVan (Vernon Location). Please note that multiple submissions by one individual for this position will not be considered. Submissions will be reviewed against the advertised qualifications and those who we believe might be a perfect addition to our team will be contacted.

Inquiries: e-mail only please.

SHIN WOO MANAGEMENT INC. (D.B.A MarketVan) respects equity and diversity within its community. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.